boardchatroom.com/contract-management-process-steps

An effective agenda for a board meeting sets the tone and ensures that the meeting meets its objectives. It outlines the flow of topics and provides space for discussing new ideas. By sticking to the agenda items helps to limit off-topic discussions and ensures that every topic is given sufficient time. The order of the agenda items is a reflection of the importance of each topic to the overall success of the organization.

Begin by addressing the most difficult issues. This strategy helps energize your board and keeps them fresh in their minds, and helps you feel more prepared to tackle crucial topics.

In this segment, department and committee heads will provide important reports and updates. Typically the executive director is the one who presents the first report. Then, follow by any relevant committee reports. Sharing these reports gives the board an overview of the organization’s health and helps them align decisions with their strategic goals.

Board members bring new perspectives to discussions. These insights can result in poor decisions or missed opportunities when they are not considered. The inclusion of this open floor session on the agenda promotes participation and offers a range of perspectives that help to create an overall and balanced outcome.

Based on the size of your board, you may want to consider the possibility of a predetermined amount of time per agenda item. This will limit the length of discussions and will let you know whether or not it’s appropriate to transfer an item to another committee. This is especially helpful when dealing with time-sensitive issues that need the quick resolution.